InformerOnline

<b>Explanation of Payment Batch Processing</b>

There is a lot of confusion about how a payment batch works and the associated follow-up steps. Therefore, here is an explanation of how to correctly generate and process the payment batch.

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Purchase invoices can be 'paid' by creating a payment batch. Suppliers for whom authorization has been granted cannot be included in the payment batch.

1. Purchase invoices can be 'paid' by creating a payment batch. Suppliers for whom authorization has been granted cannot be included in the payment batch.

To successfully create the batch, the IBAN number and BIC code must be filled in under the financial details of the relation. Once you've done this, you can create the batch via Select Action &gt; Payment Batch (see the field outlined in black). Unfortunately, it is not possible to include credit invoices in the payment batch.

In the next window, you can select a bank, specify the payment date, and adjust the amount to be paid (for example, if it is a partial payment).

Once everything is filled out as desired, click on Create Batch.

The payment file should now be downloaded and can be sent to the bank. Note: The file is only downloaded when you click "Download the payment file." If you accidentally forget to do this, the batch can always be found via Reports &gt; Batches.

After creating the batch, the invoices in the payment batch will be marked as "Paid."

The total amount of the payment will now be booked under the category "Payments in Transit." This report is generated via Reports -&gt; General Ledger -&gt; 1220 Betalingen Onderweg.

1. The payment file should now be downloaded and can be sent to the bank. Note: The file is only downloaded when you click "Download the payment file." If you accidentally forget to do this, the batch can always be found via Reports &gt; Batches.
2. After creating the batch, the invoices in the payment batch will be marked as "Paid."
3. The total amount of the payment will now be booked under the category "Payments in Transit." This report is generated via Reports -&gt; General Ledger -&gt; 1220 Betalingen Onderweg.

When the invoice has actually been paid and you upload the bank transactions into InformerOnline, you should link the statement associated with the invoices to the category "Payments in Transit" and not to the invoice.

Since the batch has already marked the invoices as "Paid," linking the statement to the invoice would result in double payment. Therefore, when you link the statements to the category "Payments in Transit," where the batch has been booked, the balance of the "Payments in Transit" category will return to zero, balancing the accounting.

1. When the invoice has actually been paid and you upload the bank transactions into InformerOnline, you should link the statement associated with the invoices to the category "Payments in Transit" and not to the invoice.
2. Since the batch has already marked the invoices as "Paid," linking the statement to the invoice would result in double payment. Therefore, when you link the statements to the category "Payments in Transit," where the batch has been booked, the balance of the "Payments in Transit" category will return to zero, balancing the accounting.

Payment Batch

Correct way to create the payment batch

Correct way to process the payment batch