If you sell goods or services to customers in countries outside the EU, InformerOnline makes it easy to handle the invoicing process. Follow the steps below to ensure your invoice meets all the requirements.
Non-EU sales invoices
Checking settings
Activating VAT rate
To use the easy non-EU sales invoices process, you'll need to check the settings. To do so, follow the steps below:
Navigate to Settings in the left-hand menu;
Choose VAT;
Open the VAT rate Levering buiten EU;
Deactivate the setting Hide;
Save to apply the change.
Checking General ledger accounts
To properly record revenue from non-EU deliveries, ensure that the appropriate general ledger account is set up.
For new administrations (created after 15-11-16), the necessary account will already exist. Go to the next step.
Older administrations must create the ledger account.
To create the ledger account, follow the steps below:
Navigate to Settings in the left-hand menu;
Choose General ledger accounts an click on New;
Create a ledger with the following settings:
Number: 8400;
Description: Omzet buiten eu;
Type: Revenue (profit and loss);
Account type: Expenses/purchase/revenue account
VAT section: 3A1 - Leveringen naar landen buiten de EU (uitvoer).
Save to create the ledger account.
Create a non-EU sales invoice
After verifying the settings, you can proceed with creating the invoice. To do so, follow the steps below:
Navigate to Sales in the left-hand menu;
Choose Sales invoices and click on New;
By default, the VAT section is set to Exclusive VAT. Open and change to Delivery outside the EU;
Enter the rest of the invoice details as usual;
Save to create the sales invoice;
Send to book the invoice.
Necessary line on the pdf
The phrase Delivery outside the EU will automatically be included on the invoice to comply with tax regulations, ensuring that the invoice meets the requirements of the tax authorities.