If you sell goods or services to customers in countries inside the EU, InformerOnline makes it easy to handle the invoicing process. Follow the steps below to ensure your invoice meets all the requirements.
EU sales invoices
Checking settings
Activating VAT rate
To use the easy non-EU sales invoices process, you'll need to check the settings. To do so, follow the steps below:
Navigate to Settings in the left-hand menu;
Choose VAT;
Open the VAT rate Levering binnen EU;
Deactivate the setting Hide;
Save to apply the change.
Checking General ledger accounts
To properly record revenue from non-EU deliveries, ensure that the appropriate general ledger account is set up.
Note: For new administrations (created after 30-08-2017), the necessary accounts will already exist. Go to the next step.
Older administrations must create the ledger account.
To create the ledger accounts, follow the steps below:
Navigate to Settings in the left-hand menu;
Choose General ledger accounts an click on New;
Create the ledgers with the following settings:
General ledger account 1:
Number: 8300;
Description: Product binnen eu;
Type: Revenue (profit and loss);
Account type: Expenses/purchase/revenue account
VAT section: 3B1 - Leveringen naar of diensten in landen binnen de EU;
Service type: Product
General ledger account 2:
Number: 8310;
Description: Dienst binnen eu;
Type: Revenue (profit and loss);
Account type: Expenses/purchase/revenue account
VAT section: 3B1 - Leveringen naar of diensten in landen binnen de EU;
Service type: Service
General ledger account 3:
Number: 8320;
Description: ABC-levering;
Type: Revenue (profit and loss);
Account type: Expenses/purchase/revenue account
VAT section: 3B1 - Leveringen naar of diensten in landen binnen de EU;
Service type: ABC-delivery
Save after each ledger to create the ledger account.
Create a EU sales invoice
After verifying the settings, you can proceed with creating the invoice. To do so, follow the steps below:
Navigate to Sales in the left-hand menu;
Choose Sales invoices and click on New;
By default, the VAT section is set to Exclusive VAT. Open and change to Delivery/Service within the EU;
Enter the rest of the invoice details as usual;
Save to create the sales invoice;
Send to book the invoice.
Necessary line on the pdf
The phrase Intra-Community supply will automatically be included on the invoice to comply with tax regulations, ensuring that the invoice meets the requirements of the tax authorities.
ICP declaration
InformerOnline automatically prepares your ICP Declaration whenever you make Intra-Community deliveries.
Submitting the ICP declaration
To send the ICP declaration, you don’t need to take any extra steps to generate the declaration. When you review your VAT return, the ICP declaration will be included. You can check both the VAT return and the ICP Declaration to ensure everything is correct.
Once you confirm the details, both the VAT return and ICP Declaration will be submitted to the tax authorities at the same time.
By using InformerOnline, you ensure that your invoices comply with EU VAT regulations, and you simplify the process of filing both your VAT and ICP Declarations with no extra effort.