To process purchase invoices using reverse charge VAT, as well as purchases from outside and within the EU, it may be necessary to create several ledger accounts. Below, you’ll find the required ledger accounts along with their respective configurations.
Note: For accounts created after 2019, these accounts are already pre-configured.
To check and create the general ledger accounts, follow these steps:
Go to Settings in the left-hand menu;
Select General ledger accounts.
VAT reverse charge
Check if the following general ledger accounts exist. If not, create them by clicking New.
General Ledger Account 1:
Number: 1540;
Description: VAT Reverse Charge;
Type: Balance;
Account Type: VAT account;
VAT Section: 2A2 - Leveringen/diensten waarbij de omzetbelasting naar u is verlegd;
General Ledger Account 2:
Number: 1541;
Description: VAT Reverse Charge Input Tax;
Type: Balance;
Account Type: VAT account;
VAT Section: 5B2 - Voorbelasting;
General Ledger Account 3:
Number: 6030;
Description: Suspense Account VAT Reverse Charge;
Type: Costs (profit and loss);
Account Type: Cost/purchase/revenue account;
VAT Section: 2A1 - Omzet heffing naar mij verlegd;
General Ledger Account 4:
Number: 6040;
Description: Suspense Account VAT Reverse Charge;
Type: Costs (profit and loss);
Account Type: Cost/purchase/revenue account.
Click Save after adding each general ledger account.
Non-EU purchases
Check if the following general ledger accounts exist. If not, create them by clicking New.
General Ledger Account 1:
Number: 1542;
Description: VAT Export Outside EU;
Type: Balance;
Account Type: VAT account;
VAT Section: 4A2 - BTW over inkopen buiten de EU;
General Ledger Account 2:
Number: 1543;
Description: VAT Export Outside EU Input Tax;
Type: Balance;
Account Type: VAT account;
VAT Section: 5B2 - Voorbelasting;
General Ledger Account 3:
Number: 6050;
Description: Suspense Account Acquisitions Outside the EU;
Type: Costs (profit and loss);
Account Type: Cost/purchase/revenue account;
VAT Section: Inkopen buiten de EU;
General Ledger Account 4:
Number: 6060;
Description: Suspense Account Acquisitions Outside the EU;
Type: Costs (profit and loss);
Account Type: Cost/purchase/revenue account.
Click Save after adding each general ledger account.
EU purchases
Check if the following general ledger accounts exist. If not, create them by clicking New.
General Ledger Account 1:
Number: 1544;
Description: VAT Intracommunity Within EU;
Type: Balance;
Account Type: VAT account;
VAT Section: 4B2 - BTW over diensten uit landen binnen de EU;
General Ledger Account 2:
Number: 1545;
Description: VAT Intracommunity Within EU Input Tax;
Type: Balance;
Account Type: VAT account;
VAT Section: 5B2 - Voorbelasting;
General Ledger Account 3:
Number: 6070;
Description: Suspense Account Intracommunity Within EU;
Type: Costs (profit and loss);
Account Type: Cost/purchase/revenue account;
VAT Section: 4B1 - Inkopen uit andere landen EU;
General Ledger Account 4:
Number: 6080;
Description: Suspense Account Intracommunity Within EU;
Type: Costs (profit and loss);
Account Type: Cost/purchase/revenue account.
Click Save after adding each general ledger account.