When making purchases from non-EU countries, it’s important to correctly record the invoice so that your VAT return reflects the purchase from outside the EU correctly. InformerOnline simplifies this process by allowing you to easily book non-EU purchase invoices with the correct VAT treatment.
Non-EU purchase invoices
Checking settings
To use the easy non-EU purchase invoices process, you'll need to check the settings. To do so, follow the steps below:
Navigate to Settings in the left-hand menu;
Choose VAT;
In the top right, click on Reverse charge and ICV ;
Activate the setting Purchases from outside the EU;
Save to activate.
Note: For new administrations, the necessary general ledger accounts will already be set up. For older administrations (created before 15-11-16), you may need to manually configure the accounts. Detailed guidance on setting up general ledger accounts for VAT reverse charge, EU purchases, and non-EU purchases can be found in the help item Ledger accounts for VAT reverse charge, EU purchases & Non-EU purchases.
Book a non-EU purchase invoice
Once the setting is enabled you can book the non-EU purchase invoice. To do so, follow the steps below:
Navigate to Expenses in the left-hand menu;
Choose Purchase invoices;
Open an existing purchase invoice from the To Process list or click New to add a new invoice;
By default, the VAT section is set to Exclusive VAT. Open and change to Import of goods (outside the EU);
Enter the rest of the invoice details as usual;
Save to book the purchase invoice;
By selecting Import of goods (outside the EU) under the VAT section, the system will automatically handle the VAT entries in the background. The invoice will be processed correctly in your VAT return under Section 4a: Acquisitions from non-EU Countries, ensuring compliance with VAT rules for non-EU transactions.
