When using webshops like WooCommerce, Bol.com, Shopify, or other webshops that are integrated with Informer, the invoices are automatically generated in Informer. However, the payments are not yet registered, meaning you need to manually add the payment to the invoice. Here's how you can process webshop payouts:
Process webshop payouts
Add Basic Information
Add a General Ledger Account
Note: For accounts created before November 29, 2018, this step is already completed. If that's the case, skip to Registering the Invoice Payment
To create the ledger account, follow the steps below:
Navigate to Settings in the left-hand menu;
Choose General ledger accounts and click on New;
Enter the following information:
General ledger 1:
Number: 1234
Description: Kruispost webshop
Type: Balance
Account type: Normal account
Registering the Invoice Payment
Once the ledger account has been added or already exists, you can register the payment. To do this, follow the steps below:
Navigate to Advanced in the left-hand menu;
Choose Memoriaal and click on New;
Enter the following journal:
Supplemental entry:
Journal description: Webshop payout [DATE]
Line 1:
Find the paid invoice via the "Sales Invoices" tab and select it.;
The Description will be automatically filled in based on the invoice;
The Amount will also be automatically filled in based on the invoice;
Line 2:
General ledger: 1234 - Kruispost webshop
Description: Copy the description from Line 1.
Amount: The amount will be filled in automatically to balance the entry..
Once this journal entry is completed, the chosen invoice will now show as Paid.
Processing webshop payouts
Depending on your webshop’s payout frequency (weekly or monthly), the webshop will transfer the payment minus the transaction fees. The webshop will also send you an invoice for the transaction fees, which should be processed with your other purchase invoices.
Because the payout amount you receive is lower than the total value of the paid invoices (due to the transaction fees), you need to add two lines to process the payout in Bank/Cash. To do so, follow the steps below:
Open the webshop payout in Bank/Cash;
Add 2 lines:
Line 1:
Find the webshop invoice via the "Purchase Invoices" tab and select it;
The Description will be filled in automatically based on the transaction;
The Amount will also be filled in based on the invoice;
Line 2:
General ledger: 1234 - Kruispost webshop
The Description will be filled in automatically based on the transaction;
The Amount will be filled in based on the transaction;
Choose Save;
Now, the payout is correctly processed, and the webshop invoice is marked as Paid.