By default, you use categories (also known as general ledger accounts) within the administration. But what if, for example, you have multiple leased cars and all the expenses for these cars are booked under the same category? You would then only have an overview of the total costs, but not the costs per car.

Creating a separate general ledger account for each car is an option, but you probably want to keep your chart of accounts tidy. In that case, you can use cost centers. This way, you can create a cost center per car, for instance based on the license plate, to separate the costs per car.

Cost centers can be added in the settings. You only need to provide a code and description.

After adding the cost center, an additional option will appear in the settings of your categories. You can choose whether you don’t want to add a cost center to the category, optionally add a cost center, or require a cost center to be added.

When booking, for example, an invoice under the set category, you can now add a cost center. If you selected "Optional," you can leave the cost center field empty. If you selected "Mandatory," you must add a cost center in order to save the invoice.