As an entrepreneur, you are required to file VAT declarations with the Dutch Tax and Customs Administration (Belastingdienst). This means you must periodically (usually quarterly) report the VAT you have received and paid. In your declaration, you will declare how much VAT you charged your customers and how much VAT you paid to your suppliers.
Filing a VAT declaration can sometimes be complex, especially if you are dealing with different rates and exceptions. InformerOnline makes it as easy as possible to send your completed VAT declaration directly to the Belastingdienst through a secure connection, and you can pay it via iDeal.
VAT declaration
To submit a VAT declaration, follow these steps:
Navigate to Overviews in the menu on the left;
Select VAT declarations and click on New.
Submitting the VAT declaration
Checking the VAT declaration
When filing a new declaration, the VAT form will load as you're used to seeing from the Belastingdienst. The current period will be automatically loaded. To view another period, use the filter.
The VAT declaration is based on the transactions you've recorded in categories linked to VAT sections. If you'd like to see how an amount is calculated, you can click on the amount, which will bring you to an overview where you can view the underlying transactions.
Checking the ICP declaration
If you've sent invoices to countries within the EU, an ICP declaration is required. If you have issued invoices to EU countries, Informer automatically sends an ICP declaration
alongside the standard VAT declaration. There's nothing extra you need to do. Open the ICP declaration tab to view the ICP.
The Belastingdienst may request that you submit the VAT declaration quarterly and the ICP declaration monthly. This may occur if your foreign revenue exceeds €50,000.
Instructions for how to submit the ICP declaration separately are available in the help item How do I submit the ICP return monthly and the VAT return quarterly?
Corrections
If transactions are added to a period after submitting the declaration for that period, corrections will arise. The VAT declaration will no longer match the actual transactions for that period. It is possible to disable corrections so that the VAT declaration always matches the actual transactions for the selected period. To disable corrections, follow these steps:
Navigate to Settings in the menu on the left;
Select Accounting Settings;
Activate the setting Disable VAT corrections;
Click Save to apply the change.
Sending the VAT declaration
Once the VAT declaration, and where applicable the ICP declaration, has been reviewed and confirmed as correct, you can submit the declaration. Click on Submit at the bottom right to send the VAT declaration to the Belastingdienst.
Viewing the summary
Before the declaration is officially sent, a summary of the VAT (and ICP) declaration will be displayed. In this summary, you'll see the amount to be paid or refunded, the declaration period, the declaration number, and the payment reference.
If everything is still correct, submit the declaration by clicking Send VAT declaration Now.
Paying the VAT declaration
The final step in the process allows you to pay the submitted declaration directly via iDeal. This ensures timely payment and helps avoid penalties.
This step is, of course, unnecessary if you are expecting a refund from the Belastingdienst.
Note: As an entrepreneur, you are responsible for filing your declaration on time. Always check with the Belastingdienst to ensure your declaration has been received.
If the declaration is rejected, this will be displayed under Important Notifications on your Informer dashboard. In that case, contact the helpdesk.