What is OCR?
OCR (Optical Character Recognition), also known as Scan & Recognize in InformerOnline, is a technology that converts text from scanned documents or images into editable and searchable text.
It is a powerful tool for digitizing and automating the processing of purchase invoices, saving you time by automatically populating fields with the relevant information.
Benefits of OCR
Time-saving: OCR automatically recognizes and fills in the required information from the invoice, such as the supplier name, invoice amount, and VAT percentage.
Accuracy: It minimizes the risk of human error by extracting the data directly from the document.
Activating OCR
To activate OCR, follow the steps below:
Navigate to Settings in the left-hand menu;
Choose App store;
Look for the Scan & Recognize app and choose Activate;
Optionally, you can choose to exclude sales invoices by checking the Exclude sales invoices box, so OCR only applies to purchase invoices and receipts;
Save the settings to activate the OCR module.
Note: You can scan up to 50 documents per month for free under the fair use policy. After that, each document costs €0.15 starting from document 51.
Book an OCR purchase invoice
Open a OCR invoice;
OCR invoices can be identified by the OCR label next to To process;
All relevant data (e.g., supplier, amounts, VAT) is already known and automatically entered in the correct fields, because of the UBL information;
Review, change if necessary and click Save to book the purchase invoice.